Investigation and Establishment of Deficiencies:
The need to Establish deficiencies in the business, this is to see what procedures are in place that covers the following:

• Admin
• Clients
• Contracts
• Construction management
• Procurements
• Defects and retentions
• Design
• Programming
• Accounts
• Insurance
• Payroll/human resources
• Cash flow
• OHS
• Gap Exercise

Implementation of document management and procedures, including the following:

Admin

• Delivery dockets process and procedures
• Purchase orders & supplier invoices
• Site meetings and minute meetings required
• Off hire equipment’s procedures
• Understand and implement OH&S requirements
• BCA compliances

Client

• Outstanding CRFI’s, purchase changes
• Manage EOT
• Bank requirements for the client e.g. interest & productivity

Contracts

• Construction Contract e.g. sub-contracts
• Claim Schedule’s for the banks e.g. clients
• Variations procedures e.g. trades/clients
• Document management e.g. standard forms
• Sub-contracts – investigation folders
• Invoices – payment schedule’s and payment advices process
• Commitments and job costing e.g. cost to complete
• Checklist for execution of contract
• Invoices/Security Payment Act 1999 procedures and process
• Deadlines for SOPA e.g. tracking tools
• Monitor the disputes after 1st rejected under Act
• Sub-contract filing
• Outstanding sub-contracts insurance/work comp
• Sub contracts insurance/work comp procedure
• Sub-contract licence procedure

Procurements

• Procurement schedule – stages
• Checklist for scopes
• Checklist for execution of contract
• Sub-contracts/suppliers comparison List
• Tendering suppliers/pricing – estimating procurement
• Tendering sub-contracts/pricing – estimating procurement

Defects and Retention

• Defect procedures and defect management
• Retention and final payment process
• Deed of release for final payments
• Defects management systems

Design

• Design process procedure
• Load drawing register
• Checking drawing register on site
• Ensuring subcontractors are issued with the updated drawings
• Update subcontractors document transmittal

Programs

• Master programs and productivity
• Material handling plans
• Planning ahead – fortnightly timeframe and short term programs
• Programming – Status/Critical path deadlines

• Book keeping and set up MYOB (tailored to how we run)
• Charts of accounts and opening balances as per financials
• Accounts receivable ledger
• Accounts payable ledger and payment runs
• Bank reconciliation and bank register
• Payroll ledger and payroll process
• Data base and contacts
• Set up of balance Sheet for assets and liabilities
• Filing for auditing reasons
• Setup of accounting base (cash or accrual)
• Ensuring how companies are treated if by inter-company or invoicing
• Inventory
• Equipment hire and charge out

Employment Agreements and Detailed Roles and Responsibilities

• Prepare detailed Roles and responsibilities with organisation charts of our proposal
• Set Key Performance Indicates (KPI) for existing and future staff in the business
• If necessary source the required roles
• Provide a template of roles and tailor to suit the business through brain storming

We have extensive knowledge in construction based systems being:

• Job Pac
• CHEOPS
• Build Tools
• Workbench
• Teambinder
• Defect Manager
• Prolog
• Buildsoft

These have been implemented and actioned by us and our team members, to building companies that are trying to manage growth. Implementation of these systems streamlines management to be able to to track projects at any given point. In general these systems are tailored differently for every construction company to what they wish to achieve from it.

For example, Jop Pac is specifically focused on Job Costing and providing tolls such as forecasting, ensuring budgets are not blown out and making sure funds for the projects are not used on other projects. It creates the right variations and the right reporting for decision making.

• Set of Budgets
• Job Costing e.g. actual transactions
• Forecasting e.g. cost to complete
• Commitment of contract
• Separate each division
• Report individual divisions
• Variance report e.g. budget VS actual (monthly)
• Superannuation reports and payments (monthly)
• Payroll reports
• Cash flow projections
• Overhead cost and reporting
• Goss profit ratio
• Net profit ratio
• Programming

• Preparation of annual financial statements
• Preparation of company income tax returns
• Preparation of company annual returns
• Preparation of company minutes
• Registered office
• Preparation and lodgement of business activity statement on a quarterly basis with ATO
• Preparation and lodgement of PAYG on a monthly basis with ATO.
• Provide group certificates end of financial year and lodgement of annual payment summaries
• Preparation of actual wages and estimated wages for workers compensation
• Short term reporting
• Long term reporting
• Monthly management meeting
• Review of internal reporting and analysis budget vs. actual
• Discuss possible measures
• Financial performance and position on are monthly basis
• Quarter tax position
• Change of company cames
• Change of company directorship or shareholders
• Advice on tax min protection
• Tax planning
• Auditing internal and external
• ATO requirements and correspondence
• Insolvency solutions
• Financial planning